How to apply for a Replacement of KCPE/KCSE Certificates

The Kenya National Examinations Council [KNEC] started implementing policy in replacement of certificates for the affected candidates who sat for KNEC examinations from the year 1981 on 2nd March 2009, it should be noted that Replacement for the certificate is issued once only. The following are the procedures of replacing your lost/damaged KCPE/ KCSE certificates.

Replacement of KCPE/KCSE Certificates
Replacement of KCPE/KCSE Certificates

Apply In-Person

  • Applicants are required to fill the KNEC Certificate Replacement Form when requesting for certificate replacement
  • The form can be obtained from the KNEC Archives and Records Offices or downloaded from KNEC website: KNEC Online
  • Carefully fill in the details required and attach the relevant documents to accompany the form
  • The following documents should be presented together with the application
  1. Copy of the certificate [s] or result slips[s]. Mandatory
  2. Letter of recommendation from head teacher of the school attended or from CEO( County Education Officer)/SCEO ( Sub-County Education Officer) for private candidates or for those their schools have been closed down addressed to KNEC; [Original Mandatory]
  3. Sworn legal affidavit on identity of applicant; [Original Mandatory]
  4. Letter of recommendation from employer to KNEC; [Original Mandatory]
  5. Police Abstract indicating of loss of certificate; Report should be done at the point of loss. [Original mandatory]
  6. Copy of Identification Card [ID]/Passport or Birth Certificate for those under 18 years.The name on Birth Certificate/ID Must tally with those used during Examination.Those who have changed their names legally must attach the legal documents they used to change their name. E.g. marriage certificate for women or the copy of Gazette the changed name appears. [Mandatory]. hiApplication with differing Examination details will not be processed.
  7. KNEC bank deposit slip; Original Mandatory
  • The fees required for Replacement Certificate is KE 5,000/= + 16% VAT KE 800/- a total of 5,800 per certificate. The fees should be paid at KNEC collection accounts in any branch of the following banks:
  1. Equity Bank
  2. Co-operative Bank of Kenya
  3. National Bank of Kenya
  4. Kenya Commercial Bank[KNEC deposit bank slips are available in these banks]
  • The duly filled submitted form should be submitted to the

Council Secretary/Chief Executive
Kenya National Examinations Council
P.O Box 73598 – 00200,
City Square,

  • The certificates are usually ready for collection after a duration of sixty working days from the KNEC offices.
  • The replacement certificate should be collected in person by the owner by presentation of the original passport/ID. Minors are to be accompanied by one of the parents with the original ID.
  • Certificates that will not have been collected within 2 years from the date of application will be disposed of without further communication and No refund.

Required Documents

  • Copy of the certificate(s) or results slip(s)
  • Letter of recommendation from the head teacher of the school attended or from CDE/DEO (District Education Officer) for private candidates and for candidates whose schools have closed down address it to KNEC 
  • Sworn legal affidavit on the identity of the applicant
  • Letter of recommendation from an employer where applicable
  • Police Abstract indicating loss of certificate(s)
  • Knec Bank Deposit slip(Original)
  • Copy of National Identity Card (ID)

Office Locations & Contacts

Kenya National Examination Council
Should be addressed to,
Council Secretary / Chief Executive Officer
P.O. Box: 73598 00200, Nairobi, Kenya.

KNEC Head Office- Nairobi
National Housing Corporation (NHC) House,
Aga Khan Walk
P.O. Box: 73598- 00200,
Tel: +254 020 3317412 / 3317413 / 3317419 / 3317427 / 3341027 /3341050 / 3341071 / 3341098 / 3341113 / 2213381
Mobile: 0720741001/0732333860
Fax: +254-020- 2226032
Email contact:
Website: Website

National Bank Building
Harambee Avenue
Tel: +254 – 020 246919 / 020-247204
Ex-telecoms House, 3rd floor
Haile Selassie Avenue,
Tel: +254 -020 2211545/6/7

Mitihani House
Dennis Pritt Road,Kilimani
Tel:+254 – 020 2713874 / 020-2713894 / 020-2713845; 020-2715980 / 020-2711536
Industrial Area Offices,
Ministry of Public Works, Supplies Branch,
Likoni Road.
Tel:+254 – 020 650821 / 020-650822
Email: .

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